NAPAMS (NAFDAC Automated Product Administration and Monitoring System) is an e-registration and data-capturing system in Nigeria. It provides an online electronic medium for the application of cosmetic product registration with the NAFDAC and the data capture of all existing and current products approved by the NAFDAC. The NAPAMS portal can be accessed through the official website of the NAFDAC.  In this article, we shall explore the profound importance of NAPAMS in the Nigerian cosmetic market, delving into its key functions in the cosmetic registration process.

The registration and data capture exercise is necessary for achieving the following objectives

  • Ensuring that the information captured under the new registration and data capture process will form the basis for future product renewals of all existing clients/companies registered under the NAFDAC.
  • Incorporating the details of existing NAFDAC-approved products and companies into the NAPAMS database to create an authentic and reliable repository of all NAFDAC-registered products in Nigeria.

Information captured under this process is divided into two (02) categories, which are as follows

  • Client/company information.
  • Product information.

How to register on the NAPAMS website?

  • On the homepage, click on the “Sign in” link.
  • Select “Login as a client.”
  • Click on “Register” if you do not have an existing account.
  • Register as a client by filling out the “Company registration profile” page.
  • Click on the “Save” button to proceed to the dashboard.

How to submit product notifications through NAPAMS?

  • Create an Account: To notify a product through NAPAMS, you must have an account on the website.
  • Access the Application: You are required to make authorization requests for online notification through your account by navigating through the dashboard. The application helps you carry out the notification and request access.
  • Notification: You must duly fill up all the required information in the system, as per the standards set by the NAFDAC.

Here is a list of the documents required to carry out cosmetic product registration through NAPAMS

  • An Application Letter addressed to the Director-General, NAFDAC.
  • Evidence of Business Incorporation by the Corporate Affairs Commission.
  • Notarized Declaration (Appendix 1) to be completed (typed), signed by the declarant, and notarized by a notary public in Nigeria.
  • Power of Attorney.
  • The applicant, who is the owner of the brand name/trademark, should fill out an application and provide a Contract Manufacturing Agreement, which shall then be duly signed by the applicant/manufacturer.
  • Evidence of Registration of Brand Name with the Trademark Registry under the Federal Ministry of Industry, Trade, and Investment. This should be done in the name of the owner of the brand name/trademark.
  • Certificate of Manufacture and Free Sale.
  • Authentication by the Nigerian Embassy or High Commission in the country of manufacture. In countries where no Nigerian embassy exists, any commonwealth or the Economic Community of West African States (ECOWAS) country can authenticate the document.
  • Product Packaging Artwork in the English Language.
  • Letter of Invitation for Good Manufacturing Practice (GMP).
  • Comprehensive Certificate of Analysis (CoA).

To sum up, the purpose of online portals such as NAPAMS is to ensure that Health Authorities (HAs) can easily access all the necessary information on cosmetic products. To know more about NAPAMS and other similar online systems that facilitate product registration, consult an experienced service provider like Freyr and get Regulatory assistance!